LADIES AUXILIARY POSITION DESCRIPTIONS                   Site Index                   

Position Descriptions

President:  The President shall preside and maintain order at all meetings and enforce a strict observance of the Bylaws and Ritual of the Organization and all orders from proper authority.  She shall appoint Officers and committees not otherwise provided for.  It shall be her duty to see that there is no disruption during the meeting.  She will also countersign all checks and ensure that all reports are filled out and forwarded and that all the business of the Auxiliary is transacted in a proper and efficient manner.

Senior and Junior Vice Presidents;  Vice Presidents shall, when called upon, assist the President by counsel or otherwise, and in the absence of the President they shall discharge the duties of her office according to seniority.

Secretary:  The secretary will maintain files showing the business transacted by the Auxiliary, including meeting minutes, general orders, communications, a roll of deceased members, a record book of rejected applicants and expelled members and will be charged with sending the names of the delegates and alternates to the National/Department Secretary prior to their respective conventions.  She shall also attest by her signature all actions of the Auxiliary and attend to all matters of correspondence under the direction of the President.  She shall also notify newly elected members and prepare reports as directed by the President.

Treasurer:  The Auxiliary Treasurer shall hold all funds and securities belonging to the Auxiliary.  She shall order all supplies and have charge of supplies for the Auxiliary purchased from National Headquarters by vote of the auxiliary.  She shall account for all of the funds of the Auxiliary, transmit dues and collect all monies.

Trustees:  It shall be the duty of the Trustees, no later than the end of the month following the expiration of each quarterly period, to properly audit the books and records of the Auxiliary Treasurer and Secretary.  The Trustees shall submit and read the written report during an Auxiliary meeting and shall make a motion to accept the audit.  The accepted audit shall be included in the minutes record book of the Secretary.